When: Saturday, October 13, 2018:
Lunch Served ..............................................................................11:00 a.m.
Lunch & Learn Safety Session by Dr. Bob Herndon .............11:15 a.m
Regular Business Meeting ......................................................11:30 a.m. to 12:30 p.m..
Where: Harrell Field Clubhouse
Menu: Dee Gilliland will provide pizza for lunch.
Business Meeting Agenda:
1. Declare a quorum
2. Thank Lunch preparers
3. Lunch volunteer for next month
4. Recognize guests
5. Approval of minutes
6. Activities Committee Report
7. New Pilots & Ratings
8. New applications for membership
9. Financial Report
10. New Business:
a. Plans for Fall CMLF Fly-In
11. Old Business:
a. New Clubhouse/Hangar Committee status report
b. Runway Committee status report
Minutes of Last CMLF meeting:
Central Mississippi Light Flyers
President John Boutwell called the meeting to order at 11:30.
Other officers present were Paul Hockin, Dee Gilliland, Bob Herndon, and Cheri Anglin.
It was noted that a quorum was established with 25 members present.
Tommy Jackson gave a safety presentation. Always use a checklist for pre-flight. Harrell Field pattern altitude is 1200 MSL and 800 AGL. Listen and look for gliders.
John Boutwell thanked Susan and Jim Richardson for the excellent lunch of smoked ribs.
Guests included Max Parham who is a student pilot, Terry Kom, Metts McDaniel who is in the glider club and will be joining CMLF soon, and Al Hopkins and his two sons.
Bill Lehr moved that the minutes be accepted, David Smith seconded, and they were approved.
Bill Lehr reminded the club about the EAA Burger Burn at 2:30 at Raymond Airport. Scott Lynn of the FAA will give a Wings presentation. The CAP will be using Harrell Field on September 22. Boyd Robertson will be in charge.
Dee Gilliland gave the financial report and noted that CMLF currently has 47 voting members. We lost 5 members last year and gained 6 from the glider group. Current cash balance is sufficient to completely pay off the balloon note for our land that is due to Copiah Bank on September 19, 2018. We also have sufficient cash to complete our budgeted operating expenses for Fiscal 2019 and to pay up to $5,000 of capital expenditures. We need to determine the timing and total amount of CMLF capital that will be required to complete our new clubhouse/hangar facility. We will probably need to issue additional promissory notes this year for capital needs. CMLF maximum annual debt service is limited to current membership and rentals minus operating expenses. We must set the term (years to payoff) for all of our near-term promissory notes so that we do not exceed our annual debt service limit.
John Boutwell presented the “Harrell Field - Ground Space Rental Agreement for Hangar Construction or Purchase” which is the final recommendation by the hangar construction committee. After discussion and comments, Walter Atkinson moved that we accept the agreement, Carlton Plunkett seconded it, and it was approved by a vote of 24 affirmative and 1 negative.
John Boutwell suggested that we have a review committee to recommend any new construction and coordinate all hangar-related matters with the CMLF Board. He appointed Randy West, Coley Richardson, Carlton Plunkett, Walter Atkinson, and Dee Gilliland to the committee.
Carlton Plunkett presented construction plans for a new 4600 square-foot clubhouse/hangar facility. Projected cost of Phase 1 is approximately $10,000 including $2,800 labor from Carlton Plunkett Construction. Phase 1 includes dirt work, perimeter posts set in concrete, roof trusses, and metal roof. After considerable discussion, Dee Gilliland agreed that the project is financially feasible for CMLF provided that current levels of membership and rentals are maintained. This will be a multi-year project, as funds permit, and will probably require some additional promissory-note funding from members. Dee recommends that CMLF commit to Phase 1 as a “pole barn” now to include the dirt work, treated 4x6 timbers in concrete, erecting roof trusses, and installing the metal roof. Dr. Bob Herndon moved that we go ahead with Phase 1, Paul Hockin seconded it, and it was unanimously approved.
John Boutwell appointed a committee to recommend changes to the fall fly-in consisting of John Price, Coley Richardson, Jim Richardson, and David Smith.
Boyd reported that the grass is growing and has been cut.
Dr. Bob moved that the meeting be adjourned at 12:27, and Don Jackson seconded it.
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